Procurement Officer at Hope and Rural Aid Foundation (HARAF)
Hope and Rural Aid Foundation (HARAF)
Adamawa
Full Time
Job Description
- The procurement Officer support the effective and transparent management of procurement processes in line with donor and HARAF policies.
- The officer ensures the timely and cost-effective acquisition of goods and services required for the organization.
- The role involves sourcing vendors, negotiating contracts, and ensuring compliance with procurement policies and regulations.
Responsibilities
- Source high-quality, cost-effective goods and services, build supplier relationships, and maintain an up-to-date supplier database.
- Conduct market analysis to ensure HARAF engage with the right suppliers for the right product.
- Work with program team to manage procurement plans for their various projects while identifying opportunities for cost savings
- Design procurement performance monitoring tools and dashboards.
- Track key procurement indicators to monitor efficiency, compliance, and turnaround time.
- Ensure procurement processes are transparent, competitive, and compliant with organizational and donor requirements.
- Maintain and update vendor databases, ensuring due diligence and value for money.
- Prepare and manage procurement documentation, including RFQs, bids, purchase orders, and contracts.
- Evaluate supplier bids based on cost, quality, and delivery timelines.
- Liaise with vendors, suppliers, and service providers to negotiate favorable terms
- Establish and maintain strong relationships with vendors and suppliers.
- Negotiate favorable terms and conditions to achieve cost savings.
- Monitor vendor performance and address any issues related to quality or delivery.
- Maintain a database of approved suppliers and regularly review their performance.
- Maintain accurate records of all procurement transactions for auditing purposes.
- Ensure adherence to organizational policies, procurement guidelines, and ethical standards.
- Address and resolve any compliance-related issues in the procurement process.
- Identify opportunities to streamline procurement processes and enhance efficiency.
- Develop strategies to reduce procurement costs without compromising quality.
- Monitor and report on key procurement metrics to inform decision-making.
- Identify risks in procurement activities, such as supplier dependency or delays.
- Develop contingency plans to mitigate supply chain disruptions.
- Ensure the availability of critical supplies during emergencies.
- Monitor market conditions to anticipate risks and adjust procurement strategies.
- Prepare regular reports on procurement activities, including cost analysis and supplier performance.
- Collaborate with finance, operations, and program teams to ensure procurement aligns with organizational goals.
- Provide stakeholders with updates on procurement activities and potential challenges.
- Support inventory and asset management processes.
Education + Experience
- Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration, or related field.
- Professional certification (e.g., CIPS, NIPSM, ISM) is an added advantage.
- Minimum of 3 -5 years’ experience in procurement or supply chain management, preferably in an NGO or donor-funded project.
- Strong knowledge of procurement regulations and donor compliance (e.g., USAID, EU, UN).
- Strong knowledge of procurement processes, contract negotiation, and vendor management.
- Experience with inventory management systems and ERP software.
- Familiarity with humanitarian sector procurement regulations and standards.
- Awareness of market trends and emerging technologies in supply chain management.
- Knowledge of financial principles related to procurement and inventory control.
- High integrity, transparency, and commitment to accountability.
- Proficiency in MS Office and procurement/ERP software.
- Knowledge of sourcing and vendor management
- Attention to details and organizational skills
- Knowledge of the Nigerian Procurement Law
- Excellent verbal and written communication skills.
- Proficiency in procurement and inventory management systems (SAP, Oracle).
- Strong negotiation and contract management skills.
- Advanced Excel skills for data analysis and reporting.
- Knowledge of supply chain optimization and risk management practices.
- Professional attitude towards work.
- Proactive and organized.
- Has personal and professional credibility and commands the respect of colleagues and peers.
- Supportive and approachable.
- Ability to adapt accordingly.
- High levels of honesty and integrity.
Other Benifits
Nil
How to Apply
Interested and qualified candidates should send their CV, cover letter, and relevant certificates to: careers@theoicnm.com using the job title as the subject of the mail.
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